Administrator Position - Abbotsford Music Festival

The BCRMTA (Abbotsford Branch) is looking for an administrator to run the Abbotsford Music Festival.

The successful candidate would be employed for a 9 month contract at $1000/month. (October to June). The hours vary greatly, from less than 10 hours/month to 60 hours in May.

Main Responsibilities:

  • prepare syllabus
  • secure adjudicators
  • process entries – payment, checking accuracy,
  • collecting trophies
  • prepare program
  • prepare for festival week – secure venue, arrange piano tuning, volunteers
  • run festival week – make sure all is running smoothly

*See attached job list for more details on the administrator responsibilities.

The administrator must be familiar with Zoom, Word, Excel files etc

In addition, the administrator must have a music background, and have experience in an administrative role, or in running a music festival.

The administrator would be supervised by a committee from the BCRMTA (Abbotsford) and would have a monthly check-in with that committee.

Application Deadline: October 1st, 2021 

Please submit letter of application and resume to:

Abbotsford Music Festival
c/o Calvin Dyck
31068 Heron Ave.
Abbotsford BC V2T 5K5

Or chdyck@shaw.ca


 

Abbotsford Music Festival - Timeline

OCTOBER:

Prepare Syllabus, make adjustments, discuss fees, confirm jobs/responsibilities, fundraising, etc. Confirm dates for festival.

Secure venues and adjudicators:  confirm with letters

NOVEMBER:

Arrange for pianos. Syllabus on-line.

JANUARY:

Get adjudicators bios and pics. Promote festival, article to news, email teachers, music schools.

FEBRUARY:

Collect registrations, deposit registration fees, sponsorship/ad sales (Registrations will be sent in an excel file with all information needed)

MARCH:

Prepare classes and arrange

Contact mayor re honors concert/confirm MC for Honors Concert:

Contact award presenters

Contact refreshment providers and trade for advertising

Make list of single entries (if rule applies)

APRIL:

Prepare classes and arrange schedules often this has shifted to March

Crosscheck registrations to the master list

Proofreading

Trophies returned and cleaned (2022 - this will be done in January)

Organize volunteers/ribbons/

Program finalized. Program “on-line”

Send schedules to adjudicators

MAY:

Organize venue/confirm volunteers/signage /decorations/

CONFIRM PIANOS

LETTERS WITH DIRECTIONS to adjudicators

Arrange award winners and concert performances

Type program for concert

Type sheet of award winners for concert night presenting

Honors Concert:    set up and clean up

 

WEEK OF FESTIVAL:  daily: monitor venue, adjudicators, assistants, door person, any cancellations?

 

JUNE:

Thank you letters to adjudicators and wrap up of paperwork.

Collect thank you letter from student winners, debrief meeting.