Administrator Position - Abbotsford Music Festival
The BCRMTA (Abbotsford Branch) is looking for an administrator to run the Abbotsford Music Festival.
The successful candidate would be employed for a 9 month contract at $1000/month. (October to June). The hours vary greatly, from less than 10 hours/month to 60 hours in May.
- prepare syllabus
- secure adjudicators
- process entries – payment, checking accuracy,
- collecting trophies
- prepare program
- prepare for festival week – secure venue, arrange piano tuning, volunteers
- run festival week – make sure all is running smoothly
*See attached job list for more details on the administrator responsibilities.
The administrator must be familiar with Zoom, Word, Excel files etc
In addition, the administrator must have a music background, and have experience in an administrative role, or in running a music festival.
The administrator would be supervised by a committee from the BCRMTA (Abbotsford) and would have a monthly check-in with that committee.
Application Deadline: October 1st, 2021
Please submit letter of application and resume to:
Abbotsford Music Festival
c/o Calvin Dyck
31068 Heron Ave.
Abbotsford BC V2T 5K5
Abbotsford Music Festival - Timeline
Prepare Syllabus, make adjustments, discuss fees, confirm jobs/responsibilities, fundraising, etc. Confirm dates for festival.
Secure venues and adjudicators: confirm with letters
Arrange for pianos. Syllabus on-line.
Get adjudicators bios and pics. Promote festival, article to news, email teachers, music schools.
Collect registrations, deposit registration fees, sponsorship/ad sales (Registrations will be sent in an excel file with all information needed)
Prepare classes and arrange
Contact mayor re honors concert/confirm MC for Honors Concert:
Contact award presenters
Contact refreshment providers and trade for advertising
Make list of single entries (if rule applies)
Prepare classes and arrange schedules often this has shifted to March
Crosscheck registrations to the master list
Trophies returned and cleaned (2022 - this will be done in January)
Program finalized. Program “on-line”
Send schedules to adjudicators
Organize venue/confirm volunteers/signage /decorations/
LETTERS WITH DIRECTIONS to adjudicators
Arrange award winners and concert performances
Type program for concert
Type sheet of award winners for concert night presenting
Honors Concert: set up and clean up
WEEK OF FESTIVAL: daily: monitor venue, adjudicators, assistants, door person, any cancellations?
Thank you letters to adjudicators and wrap up of paperwork.
Collect thank you letter from student winners, debrief meeting.