Administrator Position - Abbotsford Music Festival

The BCRMTA (Abbotsford Branch) is looking for an administrator to run the Abbotsford Music Festival.

The successful candidate would be employed for a 9 month contract at $1000/month. (October to June). The hours vary greatly, from less than 10 hours/month to 60 hours in May.

Main Responsibilities:

  • prepare syllabus
  • secure adjudicators
  • process entries – payment, checking accuracy,
  • collecting trophies
  • prepare program
  • prepare for festival week – secure venue, arrange piano tuning, volunteers
  • run festival week – make sure all is running smoothly

*See attached job list for more details on the administrator responsibilities.

The administrator must be familiar with Zoom, Word, Excel files etc

In addition, the administrator must have a music background, and have experience in an administrative role, or in running a music festival.

The administrator would be supervised by a committee from the BCRMTA (Abbotsford) and would have a monthly check-in with that committee.

Application Deadline: October 1st, 2021 

Please submit letter of application and resume to:

Abbotsford Music Festival
c/o Calvin Dyck
31068 Heron Ave.
Abbotsford BC V2T 5K5



Abbotsford Music Festival - Timeline


Prepare Syllabus, make adjustments, discuss fees, confirm jobs/responsibilities, fundraising, etc. Confirm dates for festival.

Secure venues and adjudicators:  confirm with letters


Arrange for pianos. Syllabus on-line.


Get adjudicators bios and pics. Promote festival, article to news, email teachers, music schools.


Collect registrations, deposit registration fees, sponsorship/ad sales (Registrations will be sent in an excel file with all information needed)


Prepare classes and arrange

Contact mayor re honors concert/confirm MC for Honors Concert:

Contact award presenters

Contact refreshment providers and trade for advertising

Make list of single entries (if rule applies)


Prepare classes and arrange schedules often this has shifted to March

Crosscheck registrations to the master list


Trophies returned and cleaned (2022 - this will be done in January)

Organize volunteers/ribbons/

Program finalized. Program “on-line”

Send schedules to adjudicators


Organize venue/confirm volunteers/signage /decorations/



Arrange award winners and concert performances

Type program for concert

Type sheet of award winners for concert night presenting

Honors Concert:    set up and clean up


WEEK OF FESTIVAL:  daily: monitor venue, adjudicators, assistants, door person, any cancellations?



Thank you letters to adjudicators and wrap up of paperwork.

Collect thank you letter from student winners, debrief meeting.